Administrative Assistant to the CEO Office (f/m/d)

About Smart Europe

We are the brand for forward-thinkers. We celebrate challenging conventions and shaping the future of electric mobility. We focus on the essentials to bring perfection to customers. We make urban life more enjoyable and entertain our customers with new impulses.

Ever since smart exists, we rewrite the automotive industry’s rulebook. In the 1990s, we undermined the predominant philosophy of ‘bigger is better’ and designed a revolutionary car. Since 2020 we are the first car enterprise that switched to 100% electric! We aim to transform into a leading player in urban premium, electric & connected mobility provider.

Are you a forward thinker too? Then join us now!

About the Job:

We’re looking for an agile and organized individual for the position of Administrative Assistant to the CEO Office. As one of the administrators in the CEO office, you’ll play a crucial role in organizing and maintaining the CEO's office, ensuring the availability of necessary office supplies, assisting with projects and contributing to the overall successful execution of CEO office initiatives.

Responsibilities:

· You support the Executive Assistant of the CEO in facilitation smooth communication and collaboration between external partners, internal teams and the CEO Office.

· You manage the CEO's calendar, scheduling appointments, and coordinating business travels efficiently.

· You process and manage administrative tasks i.e CEO's travel expense reimbursements or creating procurement requests.

· You organize and distribute emails to relevant stakeholders based on priorities.

· You oversee costumer reception and access control.

· You assist with telephone traffic and create official letters and documents as and when required.

· You monitor and coordinate facility management tasks.

What you bring along

· You bring a bachelor´s or master’s degree in a relevant field or equivalent experience.

· You have a strong, and patient personality and can reflect confidence and assertiveness.

· You’re able to work well independently in an international/multicultural dynamic environment.

· You need to be solution-oriented, possess conflict resolution skills, and handle tough situations without hesitation.

· You possess strong networking skills and have an interest in the automobile industry (not mandatory).

· You have excellent administrative and organizational skills with an ability to multitask, work in a fast-paced ever-changing environment, and meet deadlines.

· You are proficient with the use of common Microsoft Office Applications (especially Office, PowerPoint, Word and Excel).

Working at smart Europe:

We're building a workplace where amazing people like you can do their best work. Together with us, you enjoy the agile working atmosphere with cross-European responsibilities.

We're creating a culture where personal and professional growth are as important as business growth. Together with us, you'll build a diverse and inclusive environment where you feel you belong.

We empower you to have ownership over work that directly impacts business. Together with us, you move fast and learn even faster; we emphasize on people and diversity. Due to our really diverse team, we expressly welcome applications from people with disabilities.